An Event Manager’s job is not complete once the event has taken place, actually far from it. Managing all the elements of a complex event can take its toll, and without the right event planning tools, project planning can be quite a tricky process.
From the initial concept through to the check in process, it is up to the events team to ensure they stay on top of all elements of event planning.
What are Event Planning Tools?
Event plannning tools are made up of communication, project management, apps and browser extensions. We have compiled what we believe are the top five event planning tools that can help you run and market a successful event.
- Stay Focussed
- GoTo Webinar
- Google Drive
Use Communication Tools Like Slack or Skype to Coordinate Your Event
First thing’s first, you need to ensure that everybody in your team is on the same channel. This means making sure your communication tools are in place. Slack is a cloud based communication tool, similar to Skype but is just that little bit more sophisticated.
It allows easy instant messaging between your team with group threads so you can identify different conversations. If you use project planning tool JIRA at all for planning your event tasks then Slack integrates easily with this as well.
Stay Focussed And Limit Distractions
This one can be a life saver. It is not necessarily an event planning tool but more of a time saving tool. If you are prone to distractions then this tool is for you. Stay Focussed increases your productivity by limiting the amount of time spent on distracting websites.
How this tool works is that it allocates a certain amount of time to specific time-wasting websites – like Facebook – and once that time is up it will block that URL for the rest of the day, allowing you to finish what you started!
Plan and Manage Your Event Tasks with Monday.com
This is another cloud based application that if used to its full potential can make an event coordinators job that much easier. Monday.com helps you to see the bigger picture, and make plans that can be tracked as well as tasks that can be assigned.
This tool allows you to create and customise your event workflow and decide what tasks and activities are important for that day, you can then go ahead and add statuses and priorities to these for maximum clarity on what has and hasn’t been done. Go ahead and give it a go and banish the Monday blues with Monday.com
GoTo Webinar - The Ultimate Pre Event Planning Tool
Webinars are a great way to create pre event noise and raise awareness of your event. However, webinars can be quite time consuming and resource intensive, something that can become quite sparse in the lead up to your event.
Tool to help you plan
Luckily for you and your event team, GoTo Webinars have released event planning tools that help you plan, present and follow up on your webinar.
These tools include post event surveys for your webinars, polls and automated follow up emails.
Swift Digital’s events module easily integrates with GoTo Webinars so you can build out your events, track your attendees and send your invitations all in one software.
An Event Planning Tools List Isn’t Complete Without Google Drive
Lastly, it may seem like an unusual one and you may be thinking ‘how is this an event planning tool?’, but Google Drive is one of the top trending tools of the decade, and can be particularly useful for planning and managing events.
Keep your plans in one place, for free.
After all, it now has the equivalent of Excel, Word, Powerpoint all in one cloud application. It is a central source that comes with a crazy amount of free storage, it is accessible by many, so the whole team can collaborate on documents.
Above all, its version control is a great time saver, no more saving and resending to your colleagues; running the risk of a colleague working on the wrong version!
If you are about to start planning an event or are in the middle of planning an event, check out our Event Management Handbook where you will find event checklists and tips on how to run a successful event.